How to write a resignation letter: instructions

What is needed in order to quit, what are the terms and conditions for filing an application – in the Kommersant material.

Application deadlines, how to submit it and whether it can be withdrawn

The employee must notify the employer of his desire to resign. at least two weeks before the expected date of dismissal. Time is given to think about the decision, and this also gives the employer the opportunity to convince the employee if he is especially valuable to the company, or to find a replacement for him.

According to Part 4 of Art. 80 of the Labor Code, the employee has the right to withdraw the application before the expiration of the notice of dismissal. It is impossible to do this only in one case: if a person who cannot be refused admission has already been invited in writing to replace the person being dismissed.

The two-week countdown begins from the next day after which the resignation was submitted. An employee can notify management of his decision earlier if he needs to complete a project or transfer business.

Under a fixed-term employment contract or during a probationary period, you must inform the employer of your decision at least three days in advance.. If there are valid reasons (for example, pregnancy or conscription), the deadlines may be shifted. The head of the organization may resign no earlier than a month after submitting the application. By agreement with the employer, any dismissal can be completed in less than 14 days.

Any organization has application forms for dismissal; it must indicate to whom the application is addressed and from whom it was submitted (indicating the full name and position), as well as the reason for dismissal, the date of filing the application, the signature and its transcript. You can transfer the document either in person, or by mail (then the two-week countdown begins from the day the letter is received) or through the EKDO electronic document management system. Sometimes it may be necessary to issue a bypass certificate, but the employer does not have the right to prevent dismissal without it.

Types of resignation letters

The standard case is application for resignation of one’s own free will with completion of work (the same two weeks). Then you can indicate two dates in the application – the day the document was submitted and the date of the last working day. It is not necessary to indicate the reason for dismissal; it is enough to write “at your own request.” There is also no need to indicate under what law or on the basis of what article the employee wants to leave his job.

Application for dismissal by agreement of the parties most often used when they want to compensate for separation with severance pay. Then the employee and employer can agree on any end date of the contract, compensation or other conditions. In this case, there is no need to write a letter of resignation; an agreement between the parties is sufficient.

Is it possible to quit on the same day without working while on sick leave or on vacation?

The employee also may quit without working due to “the impossibility of continuing his work”, for example, when enrolling in an educational organization, when retiring (this wording can be used only once), when moving to another city or country, when it is necessary to care for sick relatives, for health reasons or other family circumstances. In such cases, you should always indicate the exact reason and, if possible, support it with documents. You can simply write a letter of resignation one day without good reason, but it depends only on the employer whether it will be accepted.

It is not prohibited to resign while on sick leave, vacation or maternity leave.. The application can be written on a regular sheet of paper and sent by mail or through electronic document management, confirming the application with an electronic signature.

While on vacation, you can write a letter of resignation on any day, even on the first day – then you won’t have to work after the vacation, and the employee will only need to receive a paycheck. It is possible to write an application for leave with subsequent dismissal, but you are not required to accept it.

If a person is on sick leave, work off depends on the number of days on sick leave. If there was one week there, then the remaining days will need to be worked out. If the date of dismissal falls during the period of sick leave, the employee will still be fired; the date of leaving work will not be postponed until the end of the sick leave.